Litigation Legal Secretary - Medical Malpractice

Location: [Insert Location]
Schedule: Full-time | Monday-Friday, 8:30 AM - 5:00 PM (30-minute lunch)
Compensation: $70,000-$80,000 annually (commensurate with experience)

Position Summary

We are seeking a highly skilled Litigation Legal Secretary with medical malpractice experience to join our team. The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced environment with shifting priorities and strict deadlines. This role requires a high degree of professionalism, sound judgment under pressure, and exceptional organizational and communication skills.

Our legal secretaries take pride in their work, support one another, and play a critical role in delivering high-quality legal services. If you value teamwork, integrity, and excellence, this may be the opportunity for you.

Key Responsibilities

• Provide comprehensive litigation legal secretarial support to attorneys, paralegals, and administrative staff
• Identify deadlines; calendar and create document shells for pleadings, discovery, motions, depositions, and trial materials
• Assist with trial preparation, including organizing exhibits, preparing witness lists, and ensuring document readiness
• Prepare, format, proofread, and coordinate legal documents for filing and service in multiple jurisdictions in compliance with local court rules
• Research and apply local court rules and e-filing procedures
• Manage communications (email, text, conference calls) with attorneys, clients, courts, and opposing counsel
• Organize and maintain electronic and physical case files, ensuring accurate labeling and document storage
• Process new client/matter reports, time entries, and expense reports
• Schedule and coordinate travel, meetings, conferences, and appointments
• Manage and prioritize workflow across multiple attorneys and competing deadlines
• Provide coverage and support to attorneys, paralegals, summer associates, and visitors as needed
• Perform additional duties as assigned

Position Requirements

• Minimum of three (3) years of litigation legal secretarial experience
• Strong knowledge of legal terminology, court rules, and e-filing procedures
• Proficiency in Microsoft Word, Excel, and PowerPoint (ProLaw experience is a plus)
• Excellent understanding of legal calendaring and deadline tracking
• Experience managing heavy email volume and multiple attorney calendars
• Demonstrated experience drafting and filing pleadings, and drafting and serving discovery
• Trial preparation experience, including pre-trial deadlines
• Exceptional proofreading skills and high attention to detail
• Strong organizational, time management, and communication skills
• Ability to adapt quickly and respond to changing priorities
• Proven ability to build effective working relationships with attorneys, clients, and team members
• Reliable attendance with flexibility to work occasional overtime

Preferred Experience

• Medical malpractice litigation
• Motions for summary judgment
• Preparation of Tables of Authorities (TOAs) and Tables of Contents (TOCs)